THE FLORIDA ASSOCIATION OF COLLEGE AND RESEARCH LIBRARIES
Article 1: Name
The name of this organization shall be:
Florida Association of College and Research Libraries, a Chapter of the
Association of College and Research Libraries.
Article 2: Objectives
The Chapter shall provide opportunities for professional growth and communication
among academic and research librarians in Florida. This includes all types of
academic librarians at community and junior colleges, colleges and
universities, as well as comprehensive and specialized research libraries. In
the broadest sense, the Chapter has as its mission the enhancement of library
service to the academic and research communities. Within this field, the
Chapter shall foster research, promote the development of appropriate
standards, disseminate information, and provide a forum for the discussion of
common problems. This Chapter shall promote ACRL membership and visibility.
Article 3: Affiliation
This organization is an affiliate of the Association of College and Research
Libraries. It is subject to Article IV (Chapters) of the ACRL Constitution
and Bylaws and the Guidelines for ACRL Chapters.
Article 4: Membership
Sec. 1. ACRL Members: Membership is open to personal members
of the Association of College and Research Libraries who are residing
in Florida.
Sec. 2. Dues, Rights and Privileges: Chapter dues shall be assessed annually, as
approved by the Executive Board. The membership year shall be January 1 -
December 31. Only Chapter members shall be eligible to hold elective office or
committee appointment. All Chapter members shall be eligible to vote.
Article 5: Elected Officers, Terms of Office, and Duties
Sec. 1. Officers: The elected officers of the Chapter shall be
president, a vice-president/president-elect; a secretary; and treasurer.
Sec. 2. Terms: All officers shall serve for one year with the
exception of the treasurer whose term shall be three years. The secretary may
be reappointed by the President for two years. The term of office for officers
shall be the period beginning with the adjournment of the annual Florida Library
Association conference and ending with the adjournment of the succeeding annual
conference.
Sec. 3. Duties:The duties of the officers shall be those which
normally pertain to those officers and any other duties specified in the Bylaws.
(a) President
The President is the chief executive officer of the Chapter and shall preside at
all official business meetings of the Chapter and the Executive Board. The president
shall serve as the ALA/ACRL Chapter representative.
(b) Vice-President/President-Elect
The President-elect shall serve for the first year after election as vice-president
program chairperson, the second year as president, and the third year as
Chairperson of the Nominating Committee. Program chairperson responsibilities
include planning and overseeing the Chapter's fall program, to be held during the
presidential term, and, communicating and coordinating with the Florida Library
Association Annual Conference Planning Committee. The vice-president/president-elect
shall assume the duties of the president in his/her absence or should a vacancy occur
in that office.
(c) Secretary
The secretary shall record the proceedings of all business meetings of the
Chapter. The secretary shall maintain the Chapter's archives.
(d) Treasurer
The treasurer shall be responsible for handling the Chapter’s funds, keeping
itemized records of receipts and expenditures, and other associated activities.
Sec. 4. Vacancies: A vacancy in any office shall be filled by an
appointment made by the Executive Board of Directors.
Article 6: Executive Board
Sec. 1. Composition:
The Executive Board shall consist of the officers, the past president, a newsletter
Editor, an ACRL Legislative Network Representative and other members appointed by the
President not to exceed a total of twelve members. The President shall strive to ensure
that the Board represents all constituencies and regions. All members of the Board shall
be voting members.
Sec. 2. Terms: Appointed members of the Executive Board shall
begin and end their terms with the adjournment of the annual Florida Library
Association conference. With the exception of the Newsletter Editor and ACRL
Legislative Network Representative, terms generally consist of three consecutive
years. A Board member may choose, however, to serve up to six consecutive years.
If a Board member is elected Vice President/President-Elect, the six-year term
limit may be extended until the presidential cycle (including the year as immediate
Past President) is complete. The term for the Newsletter Editor is specified in
Article 12, Sec. 2. The term for the ACRL Legislative Network Representative
is specified in Article 13, Sec.2.
Sec. 3. Powers and duties: The Executive Board shall have general
oversight and direction of the affairs of the Chapter. It shall have authority
to make decisions for the Chapter during the periods between meetings.
Sec. 4. Meetings: The Executive Board shall meet in conjunction
with each meeting of the Chapter. Special meetings may be called by the President.
Sec. 5. Quorum:A quorum for the Board shall be at least one-half
of the members.
Sec. 6. Removal from the Board of Directors: Any member of the
Board of Directors who ceases to meet the qualifications for Board members (e.g.,,
active member of ACRL) is no longer eligible to serve on the Board. The
individual must resign from the Board, or be terminated as a Board member by
action of a quorum of the Board. Any member who fails to perform the functions
of a Board member, including failure to attend at least one (1) board meeting a
year, may be removed from the Board by action of a quorum of the board.
Article 7: Committees
Sec. 1. Standing Committees: May be established by the Executive
Board. The name, purpose, and size of the committee shall be specified at the
time it is established. The chairperson and other members of each committee will
be named by the President of the Chapter.
Sec. 2. Ad Hoc Committees: May be established by the President of
the Chapter as needed.
Sec. 3. Discontinuance: Any committee may be discontinued or
declared inactive by the Executive Board.
Article 8: Nominations and Elections
Sec. 1. Nominating Committee
(a) The President shall appoint a three-person Nominating Committee. The Past President
shall be chairperson of the Nominating Committee.
(b) Such Committee shall nominate at least one candidate from among the general
membership for each office that is open.
(c) The Nominating Committee shall report its nominations at the spring meeting
of the Chapter.
(d) At the spring meeting any member of the Chapter may nominate a candidate for
any office that is open.
(e) No person shall be nominated by the committee or by the membership whose
consent has not been obtained.
Sec. 2. Election: The election by online member balloting
occurs no more than one month prior to the spring Board meeting. A majority
of the votes cast shall be necessary to constitute an election for each office.
When no one candidate has a majority of the votes cast the President shall
determine the method for run-off election.
Article 9: Interest Groups
Any group of ten or more members of the Association, representing a field or
activity of interest and within the scope of the Association’s field of interest,
may organize a group upon receiving approval from the Executive Board. Interest
groups shall be composed only of Association members.
Article 10: Meetings
Sec. 1. Business Meeting: A regular business meeting shall be held at
least once a year.
Sec. 2. Special Meetings: Special meetings may be called by the Executive
Board or by petition of ten Chapter members.
Sec. 3. Programs/Workshops: The Chapter shall sponsor at least one program
each year.
Article 11: Adoption and Amendments
Sec. 1. Adoption of the Bylaws:
Requires a majority vote by Chapter members present and voting at
a meeting at which they are to be considered.
Sec. 2. Amendments:
The Bylaws may be amended by majority affirmative vote by members
present and voting at a Chapter meeting or via online balloting provided
such amendments are consistent with the ACRL Constitution and Bylaws.
Notification of changes which are substantive must be sent to all members
one month prior to the meeting at which they are to be considered.
Article 12: Newsletter
Sec. 1. Editor: A Newsletter Editor is appointed by the President.
Sec. 2. Terms: Term of office is for two years with the option of
reappointment. The Newsletter Editor is not subject to term limits.
Sec. 3. Duties: The Newsletter Editor is responsible for
the publication of a semi-annual Chapter newsletter and for maintaining
the Chapter's mailing list.
Article 13: ACRL Legislative Network
Sec. 1: ACRL Legislative Network Representative: A Representative is
appointed by the President.
Sec. 2: Terms: Term of office is for two years with the option
of reappointment. The ACRL Legislative Network Representative is not subject
to term limits.
Sec. 3: Duties: The ACRL Legislative Network Representative is responsible
for disseminating to the Chapter information about legislation impacting academic and
research libraries and promoting the ACRL legislative agenda.
Article 14: Parliamentary Authority
The rules in the latest edition of Robert's Rules of Order (Newly Revised)
shall govern the Chapter in all cases to which it can be applied.
Revisions approved April 22, 2008
Revisions approved October 2004
Rev. 1997